THE LEAVENWORTH LODGE RENTAL AGREEMENT
Please read this Rental Agreement for The Leavenworth Lodge (TLL) carefully. Making a reservation or submitting payment formally establishes a binding rental agreement, and Guest agrees to all terms and conditions herein. “Guest” refers to the Primary Renter and all other occupants. “Owner” refers to Nathan and Kendall Newell / The Leavenworth Lodge.
RESERVATION & PAYMENT
Full payment of rates, additional fees, and applicable tax is required to secure the reservation.
CANCELLATION POLICY
All reservations require full payment at the time of booking. This payment is a non-refundable deposit.
Owner strongly recommends that Guest purchases third-party travel insurance at the time of booking. Travel insurance can protect against many unforeseen circumstances (illness, travel delays, family emergencies, etc.) that are not covered under this Agreement. Guests are encouraged to review policy details carefully, including whether the policy offers “Cancel For Any Reason” coverage.
Examples of well-known travel insurance providers include:
• Allianz Travel
• Travel Guard (AIG)
• Travelex
• Generali Global Assistance
• World Nomads
If Guest cancels:
The reserved nights will be released and marked as available.
If Owner is able to rebook those exact dates to another guest at the original rate (or higher), Owner will refund 90% of the amount paid. A 10% cancellation/administrative fee will be retained.
If the dates are not rebooked, no refund will be issued.
Owner will make reasonable efforts to rebook the dates but is not obligated to accept a lower rate in order to process a refund.
If only some of the nights are rebooked, Guest will receive a pro-rated 90% refund on the rebooked nights only.
PRIMARY RENTER
The Primary Renter must be at least 25 years old and must be present on the Property during the stay. The Primary Renter is financially and legally liable for the entire group’s compliance with this Rental Agreement. Unauthorized subletting or commercial use is strictly prohibited.
Primary Renter agrees to inform all occupants of the rules and represents and warrants that they have the authority to agree on the group’s behalf.
MINORS & ACKNOWLEDGMENT OF RISK
Primary Renter represents that they are the parent or legal guardian of any minor occupants, or have express permission from the parent or legal guardian to supervise such minors during the stay, and accepts full responsibility for their supervision and conduct. All minors must be supervised by a responsible adult at all times when using the pool, hot tub, pickleball courts, turf lawn, putting green, volleyball equipment, or any other recreational amenity. Primary Renter remains fully responsible for any injury, damage, or claim arising from a minor’s presence or use of the Property.
OCCUPANCY & USE
Maximum occupancy is sixteen (16) persons at all times, including visitors. It is the responsibility of the Primary Renter to ensure that all occupants and visitors comply with this occupancy limit. Primary Renter agrees to pay any fines, penalties, or legal costs incurred due to a violation, including fines imposed by Chelan County (up to $1,500 per night).
CLEANING
The cleaning rate is based on the use of up to sixteen (16) beds. If more than 16 beds are used, a $25 fee per additional bed will be charged.
WEATHER & ENVIRONMENTAL CONDITIONS
Travel conditions may include snow, ice, and mountain pass closures (including Snoqualmie Pass and Stevens Pass). Guest assumes all risks related to travel. Refunds due to winter weather will only be considered if both Snoqualmie Pass and Stevens Pass are officially closed at the time travel to the Property would reasonably occur. If a winter reservation is made, Guest must be prepared for winter driving conditions.
Pass report: (800) 695-7623
Wildfire smoke, reduced air quality, or related environmental conditions do not constitute grounds for cancellation or refund. These conditions are outside Owner’s control. Guests who are sensitive to smoke or air quality are strongly encouraged to purchase travel insurance that may cover such situations and to monitor local air quality reports before and during their stay.
LIABILITY WAIVER & ASSUMPTION OF RISK
To the fullest extent permitted by law, Guest (includes all occupants and visitors) assumes all risk of injury, death, or property damage arising from use of the Property and its amenities. Guest releases Owner from all claims arising from use of the Property, including recreational amenities. Guest acknowledges that Owner makes no representation or warranty regarding the safety of any feature or amenity on the Property.
LIMITATION OF LIABILITY
Owner shall not be liable for injury, death, or loss of personal property. Owner shall not be liable for acts of nature, weather, or third parties. Owner shall not be liable for mechanical failures, equipment malfunctions, internet outages, or temporary closure of amenities.
In any legal action arising from this Agreement, the prevailing party shall be entitled to recover reasonable attorney fees and costs.
INDEMNIFICATION
Guest (includes all occupants and visitors) agrees to defend, indemnify, and hold harmless Owner from any claims, losses, or expenses (including attorney fees) arising from Guest’s use of the Property, Guest’s violation of this Agreement, or any injury, death, or damage involving Guest or Guest’s invitees.
PET POLICY
Up to two (2) dogs are permitted. A fee of $100 per night, per dog will be charged. Dogs must be disclosed at the time of booking. Dogs must be house-trained, non-aggressive, and supervised at all times. Guest assumes all risk related to dog bites or pet-related injury/damage. Dogs are strictly prohibited on furniture or beds. There shall be no unattended dogs unless kenneled. Guest must remove all pet waste from the Property prior to checkout; failure to do so will result in an additional cleaning fee of $100. Undisclosed pets will result in a minimum $500 penalty, plus damages and cleaning costs.
PROPERTY USE RESTRICTIONS
No parties, events, or amplified outdoor music. Quiet hours begin at 10:00 PM, per Chelan County Code — no outside noise after this time. No kegs, fireworks, or trespassing on neighboring properties. No parking on Stage Road. A maximum of eight (8) vehicles is allowed on TLL Property. Operation of ATVs, snowmobiles, or motorcycles on the Property, Stage Road, or neighboring properties is prohibited.
OUTDOOR AMENITIES & USE AT OWN RISK
Guest (includes all occupants and visitors) acknowledges that the use of all recreational amenities is inherently dangerous, and Guest assumes all risks.
Swimming Pool
Guest will use the swimming pool at Guest’s own risk. Owner assumes no liability for death or injury sustained while using the pool. Guest acknowledges that there is no lifeguard on duty and that Guest swims at their own risk.
No alcohol or alcoholic beverages are permitted in the pool area at any time. Guest acknowledges full responsibility for any injuries arising from alcohol consumption in violation of this rule.
No diving, roughhousing, dunking, pushing, wrestling, or running in the pool area. No glass bottles, glassware, or stemware in the pool area; if glass breaks and enters the pool, Guest is responsible for the cost of emptying, cleaning, refilling, and re-chemicalizing the pool. Children must be supervised by an adult at all times while in or around the pool. Pool gates must be kept closed and locked at all times when not in use; pool covers should be fully opened before use and fully closed when not in use. No swimming at night, in rainy weather, during thunderstorms, or under other unsafe conditions.
Hot Tub
Guest will use the hot tub at Guest’s own risk. Owner assumes no liability for injury arising from use of the hot tub.
Pickleball Courts, Turf Lawn, Putting Green, Volleyball
Guest will use the pickleball courts, turf lawn, putting green, and volleyball equipment at Guest’s own risk. No furniture is permitted on the pickleball courts or turf area except designated white benches. No sharp objects, glass, or misuse of surfaces. Guest is responsible for all resulting damage.
BBQ
The BBQ must be moved away from covered structures before use to prevent fire hazards. Guest assumes all fire-related risks and liability.
CONDITION OF PROPERTY / DAMAGES
Guest agrees to maintain the Property in the same condition as at check-in and to pay for any loss, breakage, damage, excessive cleaning, or misuse to the satisfaction of Owner. Guest agrees to report issues promptly.
An $800 fee will be charged if the pool table is moved.
If any term of this Agreement is not upheld, Owner may bill Guest and collect damages above the applicable insurance policy, including additional guest fees.
Guest agrees to reimburse Owner for any cleaning, repair, replacement, or other cost arising from damage, loss, excessive cleaning, or violation of this Agreement, in addition to any fees explicitly stated herein. Owner will provide an itemized invoice to Guest, and Guest agrees to pay the invoiced amount within fifteen (15) days of notice from Owner. Unpaid amounts may be pursued through collections or legal action, and Guest agrees to reimburse Owner's reasonable costs of collection, including attorney fees, per the terms of this Agreement.
SMOKING
Smoking or vaping of any kind (including cannabis) is strictly prohibited inside the home and anywhere on the Property. A minimum $500 cleaning fee will be charged for any violation.
RIGHT TO ENFORCE / TERMINATE
Owner reserves the right to immediately terminate occupancy for violations of this Rental Agreement, remove Guest without refund, and enter the Property when reasonably necessary to investigate violations, address emergencies, perform necessary repairs, or protect the Property. Owner reserves the right to charge additional fees for violations of this Agreement.
SEVERABILITY
If any provision of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, that provision shall be limited or eliminated to the minimum extent necessary, and the remaining provisions shall remain in full force and effect.
CHECK-IN / CHECK-OUT
Check-in: 4:00 PM
Check-out: 11:00 AM
ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the parties and supersedes all prior discussions.
CONTACT
Nathan and Kendall Newell — The Leavenworth Lodge
509-393-2330 — 509-679-5920
ACCEPTANCE
By making a reservation and/or submitting payment, Guest acknowledges and agrees to all terms of this Agreement.